HOA Documentary Requirements for Amendments

DOCUMENTARY REQUIREMENTS FOR AMENDMENT OR REVISION OF THE ARTICLES OF INCORPORATION AND
BY-LAWS OF HOMEOWNERS’ ASSOCIATIONS

• Formalities – Retype Articles of Incorporation and/or By-Laws, incorporating and underlining the particular revisions or amendments. No new signature should appear therein, just indicate the word “SGD” before the typewritten names of the original incorporators.
• Board Resolution – Board Resolution regarding the amended provision/s of the Articles of Incorporation and/or By-Laws as the case may be, signed by majority of the Board of Directors.
• Minutes of the Meeting of the Board of Directors – Minutes of the meeting and the date when and where the said amendments to the Articles of Incorporation and/or By-Laws were taken up and approved by the majority of the Board of Directors.
• Minutes of the Meeting of Members – Minutes of the meeting and the date when and where the said amendments to the Articles of Incorporation and/or By-Laws were taken up and approved by two-thirds (2/3) vote of the members of the Association.
• Notarized Director’s Certificate – Director’s certificate attesting that the Board approved the amendments to the Articles of Incorporation and/or By-Laws by majority vote of the Board of Directors of the Association.
• Notarized Secretary’s Certificate – Secretary’s certificate embodying the amendments to the Articles of Incorporation and/or By-Laws as the case may be with statement that the same had been approved by the two-thirds (2/3) vote of the members of the Association and majority of the Board of Directors.
• Homeowners Printed Names and Signatures – Printed names and signatures of all homeowners who have approved the amendments to the Articles of Incorporation and By-Laws.

• A written application for the purpose
• A resolution of the board of directors of trustees duly ratified by two-thirds (2/3) vote of the association members, and
• A written undertaking to adopt another name in the event that a person, firm or association has acquired a prior right to the Homeowners Association’s name similar to it.